At large-scale events with 50 or more people, collecting photos becomes a major challenge. Exchanging LINE contacts with everyone isn't realistic, and sending "Please share your photos" emails tends to get low response rates.
Why Collecting Photos from Large Groups Is Difficult
- You often don't have contact information for all participants
- LINE groups with too many people generate overwhelming notifications
- Emailing photos hits file size limitations
- "Someone else will probably do it" mentality means nobody ends up sending photos
- When photos pile up with the organizer, sorting them becomes unmanageable
QR Code Distribution Strategy
To efficiently collect photos at large events, maximize the number of times the QR code catches people's eyes.
Strategic Placement Locations
- Registration desk: Hand out card-sized flyers to guarantee everyone receives one
- Each table: Display in A5 size at every table
- Next to the stage: Position where it catches eyes between programs
- Restroom entrance: People scan while waiting in line
- Exit: Serves as a final reminder on the way out
Tips for Boosting Participation Through Announcements
Simply placing QR codes won't yield high upload rates at events with 50+ people. Make announcements at these key moments.
- Opening remarks: "Please upload any photos you take today using this QR code"
- Before and after the toast: "Start by uploading your toast photos!"
- Between program segments: "Don't forget to upload your photos from the last session!"
- Before closing: "Please remember to upload your photos before you leave"
PicTomo's Share Rewards
For events with 50+ people, PicTomo's Share Rewards are incredibly useful. As participants join, the photo limit and duration auto-expand (up to 68 days/250 photos free). If you need more, you can expand the capacity with a paid option. You can also create multiple albums and organize them by "Stage" and "Tables" for more effective management.
Post-Event Follow-Up
At large events, many people forget to upload on the day. Send a reminder the next day via email or group chat: "If you haven't shared your photos yet, please do so here" - and you'll collect even more photos.
Summary
Successful photo collection at large events comes down to "QR code visibility" and "announcement timing." With PicTomo, all participants can contribute without needing an app or registration, so even attendees who aren't tech-savvy can participate with ease. With proper preparation and well-timed announcements, you can gather an impressive collection of photos from even the largest events.